Changing the default settings in your Office Programs

Default simply means “Standard” – the way in which a program will work each and every time you use it and you can change/modify many of the “default” settings on computer programs that we use daily, including our browsers and office programs…

This is a personal choice – certainly you can continue to use the default settings established by the provider that are built into the program.  But, changing the way your Browser or Office Programs work can make life so much easier.

Customizing your Office programs can impact the way in which documents print, how they are saved, the way they appear on the page, margins, paper layout/orientation – such as portrait or landscape, the font you use, whether the red & green squiggle lines appear as you type indicating spelling & grammatical errors - these are just a few of the many ways in which you can “customize” the way in which your Office Programs work for you.  Decide for yourself – making each program easier for you to use can be done as often as you’d like – some compare it to adjusting the seat position and rear view mirrors when you get into a car…

In Word 97-2003:

Click TOOLS, Then Click OPTIONS

You will see various options available for you to be able to modify to your liking

Click SAVE (set at 1 minutes – doesn’t affect your work, simply saves in the background)

Click SPELL (whichever options you’d like & Auto Text Entries and many others)

In Word 2007-2010:

Click on the Office Button or File Tab

At the bottom of the dialog box/page that opens, left click on “WORD OPTIONS”

This opens the Control/Dialog Box, which lists on the left various categories which allow you to “customize” the software you are using to your own liking..

Special Note for anyone using 2007-2010 Office Programs it is very important to save everything you do as “97-2003 compatible” so that you can share your documents with others who may not have the newest of these software programs.  You can do this as you save each and every document, or do it once when you are in your Options Settings, under the Save category..

Word Processing-Tips to Create a Flyer or Invitation

BEFORE YOU BEGIN a new FLYER OR INVITATION

Be sure you have listed all information you need in your flyer and or invitation - It is too easy to forget something when you get busy “creating” so jot down the “5” W’s: 

Who - What - When - Where - Why

AS YOU BEGIN YOUR New Document:

Be sure to set your margins – If you are using paper with preprinted borders, measure the pre-printed area, so that you can set your margins allowing enough room so your typing doesn’t go into the printed border area (known as the gutter)

Once your margins (top, bottom, left & right) are set, then be sure to choose & set paper layout/orientation to either portrait or landscape

Name your NEW document:

Once margins & paper layout/orientation are set - now Name Your Document Immediately

·        When you open a document in Word, it will have a Document Number

·        The more “new documents you open” during the day the higher the numbers go

·        You want to name your document, so you can find it

·        In Word 97-2003, to the Menu Bar, File, Save As

·        In Word 2007, open the Office Button (Office Button replaced File in the upper left corner of monitor) and then choose Save As

·        In Word 2010, open File, Save As

*Note in Word 2007 & 2010 you want to be sure that you save all documents as 97-2003 compatible so that no matter what version of Word your friends or associates use, they will be open documents you send them and work with them…

Once you have chosen “Save As” the computer will open the “My Documents” folder in Word 97-2003, or in Word 2007/2010 it will open the Library First and then the Document master folder..

Once the Document master folder is open, choose or create the folder you want to save your work in; or if you intend to save yr work onto a flash or portable drive, go to My Computer, find the drive you are using, then open the Document master folder and then find or create the correct folder for your work to be saved in

Once you are in the specific folder you want your work stored in (Always look up to the top of the address bar in the Save As Dialog Box that your work will be saved in the correct folder you have chosen or created for it) you will now name your document

When you finish typing the document name, just use the enter key on your keyboard or you can left click on SAVE in the bottom right corner of the Save As Dialog Box

Tips:

• Type in all the information you will need on your flyer/invitation – do the formatting once the typing is done so you know how much data you have to work with
• Before printing the document on your pre-printed paper, print one on plain white paper & hold it against your paper to the light to be sure it is inside the border
• Have someone else read it, before your pint, so that you are totally sure you have included all of the information needed

Use Word 2007 or 2010 to make Greeting Cards

Making greetings cards has never been easier than it is now if you have Word 2007 or 2010.

Whether you need a card for congratulations, new baby, get well or for any holiday imaginable, and both Word 2007 and 2010 have lots of templates to choose from – all of which you can modify for your very specific needs and occasion...

Reminder about Word 2007 & 2010: Office/Word 2007 uses an “OfficeButton” in the upper left corner; whereas Office/Word 2010 has gone back to the tab “File” the same phrase used in earlier versions of Word and other Office programs

• So in Word 2007, click on the Office Button – and in Word 2010, click on the File Tab
• Now Choose “New” and the New Document window will open.
• You will now see a vast variety of templates to choose from
• In Word 2007 it is a column list on the left side of the page
• In Word 2010 the bulk of the screen will show you various Templates
• Now choose Greeting Cards.
• You can choose the option you want from under the Greeting Cards section – check them all out and remember you can modify any of these to your liking for your specific needs
• You will be connected to the Microsoft Office Online site. You can select from hundreds of templates or you can go to this website in the browser and download the templates from there.
• You can preview every template in Word and then click the Download button
• The Office Genuine Advantage (OGA) validation dialog box will appear. (Once I’ve read this once, I click the check box in the bottom left corner asking that I not be shown the message again in the future) – I’ve heard, but it hasn’t happened to me, that you might have to download the updated version of OGA to be capable of downloading a template.
• You can customize the downloaded card by changing the colors, fonts etc or adding your message before printing it.
• Now you can print the card
• You can make your holiday and other greeting cards even more personal – just insert your own photos..

About the card stock: cards will always be more professional if when you use “greeting card paper stock” either 60 - 80lb. (versus standard 20lb. printer paper)

Many stores that carry computer supplies (such as Wal-Mart, Staples etc.) carry Card Stock paper and matching envelopes, and you can also find great deals online with companies such as:

www.desktopsupplies.com

www.thepapermillstore.com